Job Requisition ID #
24WD76512
Position Overview
We are seeking an experienced Senior Executive Assistant (EA) to support our Chief Legal Officer (CLO), one of our most senior executives. In addition to providing traditional administrative duties, you will be a liaison, handling details of a confidential and critical nature. You will need to be flexible and enjoy working in a fast-paced environment, prioritizing multiple tasks. We are seeking someone who is not afraid of making recommendations to create better ways of working. We ask that you take initiative, be accountable, be tactful, and exercise good judgement to proactively address potential problems and ensure an efficiently functioning executive.
You will report to our Chief Legal Officer, and this position is hybrid, working from our San Francisco office.
Responsibilities
- Manage, prioritize, and maintain CLO's calendar, including complex calendaring, planning and scheduling meetings
- Arrange travel and logistics and create expense reports and pays bills
- Follow-up on items and promptly respond to inquiries and requests
- Manage expectations with a variety of partners and achieve time and with high quality results
- Be proactive about potential scheduling conflicts and prioritize according to what is most important to the CLO
- Develop positive working relationships with staff, internal departments, and outside parties, including high-level sensitive contacts
- Partner with other EAs to coordinate between executives and manage tradeoffs and prioritization
- Partner with the CLO's Chief of Staff to align on operating rhythm and cadences for the Legal, Government Affairs and Public Policy (LGAPP) leadership team and maintain meeting logs, meetings, and team communication sites
- Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities
- Maintain email aliases, distribution lists, and shared directories
- Be the point person for departmental purchases on behalf of your executive
- Provide staff meeting support, including preparing agendas, taking notes, and distributing meeting minutes and presentations on occasion
- Understand that a high-functioning team is critical to success
Minimum Qualifications
- 5 or more years of experience as an Executive Assistant
- Prior experience supporting a C-level officer preferred
- Experience with global travel arrangements and expense reporting
- Takes a proactive approach to recognizing needs, anticipating issues, and solving problems
- Responsive and prompt including the ability to meet tight timetables and complete complex tasks and projects quickly and to react with appropriate urgency and prioritization
- Be decisive in determining methods and procedures on new assignments, seeking clarity when an obstacle is in your way but comfortable operating when the information is not yet complete
- Work with a sense of urgency and excel in a creative environment
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Benefits
From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $102,900 and $166,430. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
Equal Employment Opportunity
At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.
Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
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