With a focus on Mobility, Operational Excellence, Value to our Customers and the Electrification of vehicles, you can expect to be part of something exciting. From the sleek design of our vehicles to the unique opportunities we offer around the globe, Nissan exemplifies ingenuity in everything we do. Our people are what drive the business forward.
We are seeking an Executive Assistant to join our team at the Nissan North Americas Headquarters in Franklin, TN.
Job Summary:
This role will be responsible for administrative support to the Nissan North America Headquarters Executive team.
Job Functions:
The following job function statements describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The job function statements reflect the expectations of the fully trained, proficient incumbent who meets all performance criteria.
- Provides administrative support to a vice president team including answering telephones, screening calls for assigned executives, and responds to routine internal inquiries as well as external customer inquiries, and/or routes to the appropriate person or department while maintaining customer relations and providing a professional image of the company.
- Uses discretion and acts accordingly in confidential matters related to the department and company in order to maintain the integrity of the company and its employees.
- Collaborate with other Executive Assistants to accomplish goals, providing backfill when necessary and coordinating scheduling requirements.
- Contributes to building brand value and achieving enduring profitable growth.
- Attends executive meetings, takes notes, and follows up with staff regarding projects and assignments when directed.
- Maintains and updates executives' calendars of appointments; collects and prepares necessary materials for them prior to scheduled meetings; schedules department travel arrangements and meetings, and keeps staff informed of schedules to help assure all appointments are kept.
- Assists executives in planning and coordinating off-site business activities and meetings as well as company-wide events for large groups of people. This includes gathering information, interacting with vendors and all levels of management within the company, obtaining contracts and purchase orders, and communicating necessary details of events to those involved.
- Keeps executives apprised of urgent issues and requests while they are away from the office and handles such tasks on their behalf as necessary.
- Generates routine correspondence, prepares, and reviews presentations and reports for executive-level meetings with attention to detail to ensure accuracy.
- Coordinates ordering and maintains inventory control of company stationary supplies, office supplies, and equipment for the department including submitting purchase requests and supply requisitions, submitting invoices for timely payment, and ensuring that departmental employees have the tools needed to perform their assigned tasks.
- Maintains department records and filing system for quick retrieval and the completion, review, and reporting of department results and special projects; coordinates the review of department records on an annual basis to comply with the company's record retention policy.
- Develops and maintains rapport with departmental staff and all levels of management to aid in department relations as well as enlisting support for special projects.
- As necessary, performs other related duties of which the above are representative.
Minimum Requirements:
The following qualification statements reflect the minimum skills and abilities required of the qualified applicant.
Job Knowledge and Skill:
- Strong oral and written communication and interpersonal skills
- Exceptional attention to detail
- Analytical thinking and problem-solving skills
- Ability to maintain confidentiality of information
- Ability to network and build relationships
- Independent, responsive approach to tasks
- Desire to learn new systems or tasks quickly and be able to help executives as needed in resolving any issues
- Self-motivated to go beyond the bare minimum of what’s required to find more efficient ways of doing things
Experience: Seven or more years of directly related experience as a secretary or administrative assistant.
Education: A high school diploma or G.E.D. One to two years post-high school education preferred.
Computer Skills: Knowledge of general office equipment such as fax, copier, and telephone systems. Proficient in Word and Excel software with 80% accuracy; Outlook; PowerPoint. Typing 50 wpm.
Physical Requirements
The physical requirements described below are representative of those an employee must normally meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.
- Ability to be in the office up to 5 days a week
Welcome to an open lane of possibility. Drive your career forward and join the company leading the technology and business evolution of the automotive industry by applying today.
Nissan is committed to a drug-free workplace. All employment is contingent upon successful completion of a drug screen for roles based in the United States and background screening for all positions.
All of us at Nissan – regardless of functional area or expertise – share a passion to design, manufacture, and sell high-performance vehicles. It is Nissan’s policy to provide Equal Employment Opportunity (EEO) to all persons regardless of race, gender, military status, disability, or any other status protected by law. Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire; Nissan uses E-Verify to validate employment eligibility.
**Visa sponsorship for this position is not available at this time.**
NISSAN FOR EVERYONE
People are our most valuable assets, and diversity and inclusion are the key to maximizing the power of each individual member of our team. When everyone belongs, the power of NISSAN is undeniable. Our Corporate Diversity Initiative aims to improve business results by ensuring that our workplace and core businesses meet the unique needs of our employees and customer base.
Nissan is committed to creating a culture where everyone belongs and employees, customers, and partners feel respected, valued, and heard. We have over 10 Business Synergy Teams (BSTs) across the U.S. and Canada that connect employees – with shared characteristics or interests – build allies, and foster a company culture where all employees feel supported and included.
Nissan also values inclusion in all areas of our business as we strive to mirror the diversity of our customer base and the communities where we do business. We are committed to procuring innovative goods and services, retailing our products and communicating from a diverse perspective which will help us continue to offer our customers competitively designed, market-driven products.
Join us as we carry our commitment to diversity and inclusion into the future.
Franklin Tennessee United States of America