The Accounts Payable (AP) Specialist will be responsible for interfacing with the business and our suppliers to ensure the processing of invoices and payments are done correctly and on time. The AP Specialist will perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to the internal policies and deadlines; identify errors or discrepancies and resolve before processing.
General Responsibilities• Coordinates processing of invoices, credit or debit memos according to the company's procedures• Assists with communication with suppliers in respect of missing documents and information• Answers internal requests in respect of invoices and payments and resolving issues• Assists with the processing of payments to suppliers and ICO payments according to schedule• Processes manual requests for payment• Contacts colleagues from other departments for missing documents, authorization or approvals• Keeps reconciled supplier accounts• Participates in the reconciliation and month end activities as per schedule• Answers internal requests in respect of invoices and payments• Coordinates the month end AP accruals reporting• Support audits as required• Support other accounting projects as necessary
Experience / Qualifications• A university degree required (i.e. Bachelors degree) or equivalent relevant work experience• Must be a team player able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands• Strong communication skills; oral, written and presentation• Strong organization, planning and time management skills to achieve results• Strong personal and professional ethical values and integrity• Holds self-accountable to achieving goals and standards• Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, and Excel)• Strong interpersonal & collaboration skills to work effectively with all levels of the organization including suppliers and/or external customers
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