Sr Admin Asst Coordinator (onsite)

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Date Posted:

2023-11-21

Country:

United States of America

Location:

HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USA

Position Role Type:

Onsite

We are currently seeking a Senior Administrative Assistant to join our team in Cedar Rapids, IA. This is an onsite position supporting Mission Systems leaders and teams.
 

Primary Responsibilities:

  • Works in a confidential and highly responsive relationship with Operations leaders.  Also provides administrative support to organization team members.

  • Assists with calendar management, making priority decisions to resolve conflicts.

  • Schedules meetings and manages meeting logistics (conference rooms, catering, coordination with facilities and IT). Prepares materials for departmental meetings and takes notes.

  • Coordinates and executes departmental events.

  • Coordinates travel for department personnel and assists in expense report preparation.

  • May track and maintain departmental budgets and assist management in determining budget requirements.

  • Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.

  • Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions.

  • Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress.

  • Maintains office supplies for department, including tracking, ordering, and organizing.

  • Assists in tasks associated with hiring and onboarding of new employees.

  • Drafts email communications and announcements at an organizational level.

  • Maintains organization charts and distribution lists.

  • Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout.

  • Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.

  • Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel.

  • Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.

Qualifications/ Experience Needed:

Preferred Qualifications:

  • Ability to use functions and tools within O365 suite

  • Experience with Concur, Ariba, and SAP

  • Excellent time management skills and ability to effectively prioritize work.

  • High-level problem-solving skills and attention to detail.

  • Excellent verbal and written communication skills.

  • Self-starter, able to work independently.

  • Enjoy working as part of a team and able to work well with others.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Mission Systems:

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.

#reempowerprogram

This role is also eligible for the Re-Empower Program.  The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey.  Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience.  Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.

Minimum Program Qualifications

  • Be on a career break of one or more year at time of application

  • Have prior experience in functional area of interest

  • Have interest in returning in either a full-time or part-time position

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.
 

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

*Position is remote; however, if you live within a reasonable commute of a Collins site with other colleagues you interact with, your manager will discuss whether there is a degree of onsite presence associated with this role.

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.

Some of our competitive benefits package includes: 

  • Medical, dental, and vision insurance

  • Three weeks of vacation for newly hired employees

  • Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

  • Tuition reimbursement program

  • Student Loan Repayment Program

  • Life insurance and disability coverage

  • Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

  • Birth, adoption, parental leave benefits

  • Ovia Health, fertility, and family planning

  • Adoption Assistance         

  • Autism Benefit

  • Employee Assistance Plan, including up to 10 free counseling sessions

  • Healthy You Incentives, wellness rewards program

  • Doctor on Demand, virtual doctor visits

  • Bright Horizons, child and elder care services

  • Teladoc Medical Experts, second opinion program

  •  And more! 

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

                                                                                                                  

Apply now and be part of the team that’s redefining aerospace, every day.

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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Organisation: 
Raytheon Technologies