Receptionist

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Who We Are

Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life’s other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation.  For more information, please visit solera.com.

The Role
Administrative Assistant II

What You’ll Do

  • Greet and coordinate all guests to Solera corporate office including set-up of conference rooms and meetings
  • Support Facilities team with administrative tasks such as tracking and maintaining files
  • Welcome clients, prospective candidates, and other visitors
  • Communicate with vendors and schedule when needed 
  • Maintain security by screening, registering, and referring visitors to the appropriate person
  • Forward voicemails to the appropriate department
  • Set up new employees with an employee access badge
  • Assist with ordering and maintaining office supplies for site
  • Provide administrative support to the management team of Real Estate operations
  • Assist staff in the implementation and organization of internal and building-to-building moves
  • Assist with the initiation of purchase orders as requested by management or other involved parties
  • Take maintenance requests, distributing and closing out work orders as required; coordinate service requests as needed
  • Work with Real Estate management to ensure completion of all special work projects as assigned
  • Responsible for shipping, receiving, and distribution of external and inter-office packages
  • Responsible for sorting and sending out mail
  • Maintain confidentiality
  • Perform other duties as assigned

What You’ll Bring

  • Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job will be considered
  • High School Diploma or General Education Degree (GED)
  • Minimum of 1 year of experience in similar reception and /or facilities role
  • Must have hands-on experience with MS Office applications (Word, Excel, and Powerpoint); knowledge of other software applications (Oracle) a plus
  • Must be reliable and a team player
  • Ability to effectively communicate with all levels of the Company and general public, both verbally and in writing
  • Ability to demonstrate a courteous, tactful, and professional approach with employees and external customers and vendors
  • Ability to accurately complete tasks/projects within allowed timeframes
  • Ability to orchestrate multiple activities simultaneously
  • Ability to perform special assignments as requested by management
  • Ability to efficiently organize, manage, and coordinate meetings and events
  • Ability to work both independently and as part of a team
  • Ability to maintain confidentiality

It is impossible to list every requirement for, or responsibility of, any position.  Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time.  Therefore, the above job description is not comprehensive or exhaustive.   The Company reserves the right to adjust, add to or eliminate any aspect of the above description.  The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

EQUAL OPPORTUNITY EMPLOYER
SOLERA HOLDINGS, INC., AND ITS US SUBSIDIARIES (TOGETHER, SOLERA) IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE FIRM'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW. THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.

Organisation: 
Solera