REQ ID: 123724
JOB TITLE: Executive Assistant
SALARY: £30,400 - £35,000
POSTING START DATE: 17/05/2024
POSTING END DATE: 31/05/2024
LOCATION: Gaydon
Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.
WHAT TO EXPECT
The role will provide technical and business support to the Director New Services, Software, & Open Innovation, supporting in all day-to-day EA activities. With business wide exposure, this role is key to ensuring that the Director is provided the adequate support in day-to-day administration and management to ensure they are able to work effectively.
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
- Management of the Director’s calendar; arranging meetings, booking rooms / venues, booking and managing visitors, organising catering.
- Arranging travel & processing expenses (booking travel, booking hotels, gaining finance signatories etc.)
- Management of emails and correspondence
- Management of Purchase Orders and invoices as appropriate
- Document Management / Contract signatures
- Gatekeeping ad hoc requests and queries from the business to the Director
- Produce presentations using Microsoft Word & Microsoft PowerPoint
WHAT YOU'LL NEED
- Strong experience working as a EA, managing senior stakeholder with complex agenda in an international company
- Strong Stakeholder Management skills with experience of collaboration and cross functional team working and an ability to build a solid network & good rapport at all levels.
- Ability to challenge in a positive way whilst building credibility and trust through experience and personal style.
- Capability to effectively prioritise with the ability to focus on key issues.
- An individual, who works independently, is results driven, demonstrating tenacity, drive and perseverance.
- Initiative-taking and resourceful with an ability to communicate clearly and concisely at all levels.
SO WHY US?
Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes JLR the perfect place to continue your journey.
This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At JLR, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.
Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.
JLR is committed to equal opportunity for all.