Administrative Assistant Coordinator (Onsite)

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Date Posted:

2023-11-28

Country:

United States of America

Location:

HCA09: Mission Sys (Propulsion) 3530 Branscombe Road , Fairfield, CA, 94533 USA

Position Role Type:

Onsite

Administrative Assistant Coordinator (Onsite)

We are currently searching for an Administrative Assistant Coordinator to join our team in Fairfield, CA. This is an onsite position that supports multiple leaders on the Value Stream leadership team and others at the Fairfield site. As an Administrative Assistant, you will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins’s values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders’ needs and proactively solve problems before they arise, will be key.

Primary Responsibilities:

  • Proactively manage hectic and complex calendar for leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs.

  • Coordinate internal including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.

  • Book appropriate domestic and international travel within travel policy, considering travel Visas, costs and proper documentation.

  • Prepare expense reports and purchase requisitions.

  • Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations.

  • Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, conference room, and planning of other business-related meetings as requested.

  • Organize space planning and large offsite events.

  • Strong teamwork mindset, and a confident ability to offer suggestions and improvements to process and work very collaboratively with others, to share knowledge and schedule actives across the business.

  • Assist with PowerPoint presentations; Microsoft applications when needed.

  • Help plan and execute employee morale events and activities to enhance engagement.

  • Order office supplies and kitchenet supplies for the site. 

  • Assist in tasks associated with onboarding of new employees.

  • Preform other general administrative and project duties as requested by leadership.

  • Job duties may change at any time due to business need.

Qualifications/ Experience Needed:

  • Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

  • U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract

Preferred Qualifications:

  • Agility and flexibility in response to changing priorities and needs.

  • Exceptional customer relationship skills.

  • Proven ability to manage tasks, work under pressure and consistently make deadlines.

  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

  • Have the ability to handle confidential material with the utmost discretion.

  • Ensure communications are clear, thorough, and specific, with attention to follow-through.

  • Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks.

  • Comfort learning new tools and technology concepts quickly.

  • Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, SharePoint, and Ariba.

  • Patience and the ability to remain calm in stressful situations.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.

#reempowerprogram

This role is also eligible for the Re-Empower Program.  The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey.  Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience.  Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.
 

Minimum Program Qualifications

  • Be on a career break of one or more year at time of application

  • Have prior experience in functional area of interest

  • Have interest in returning in either a full-time or part-time position

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.
 

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.

Some of our competitive benefits package includes: 

  • Medical, dental, and vision insurance

  • Three weeks of vacation for newly hired employees

  • Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

  • Tuition reimbursement program

  • Student Loan Repayment Program

  • Life insurance and disability coverage

  • Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

  • Birth, adoption, parental leave benefits

  • Ovia Health, fertility, and family planning

  • Adoption Assistance         

  • Autism Benefit

  • Employee Assistance Plan, including up to 10 free counseling sessions

  • Healthy You Incentives, wellness rewards program

  • Doctor on Demand, virtual doctor visits

  • Bright Horizons, child and elder care services

  • Teladoc Medical Experts, second opinion program

  •  And more! 

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

                                                                                                                  

Apply now and be part of the team that’s redefining aerospace, every day.

The salary range for this role is 38,000 USD - 86,000 USD; however, RTX considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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Organisation: 
Raytheon Technologies