Executive Office Administrator

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Executive Office Administrator

Company:

The Boeing Company

Job ID:

00000442606

Date Posted:

2025-01-17

Location:

USA - Long Beach, CA

Job Description Qualifications:

The Cabin Modifications and Maintenance (CMM) team is seeking a skilled Executive Office Administrator to provide office administrative support to the (CMM) Vice President. This position will be based in Long Beach CA. The individual in this role may provide support to additional executives. The person in this role will be responsible for proactively coordinating schedules, review incoming and outgoing communication, and assist with additional in person responsibilities surrounding setting up a wide variety of meetings. In addition, this candidate will assist with preparing reports and data to aid the Vice President and their executive team.

Position Responsibilities:

  • Performs the following tasks for managers on the executive payroll
  • Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics,
  • generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
  • Collects and compiles data to provide visibility of status for traveler's review and/or signature.
  • Creates, edits and maintains electronic and written communication.
  • Tracks and maintains information relative to department and business operations.
  • Verbally communicates a wide variety of information to multiple audiences.
  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  • Prioritizes and schedules management-level employee time and availability for efficient use of time.
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
  • Orders and maintains office supplies.
  • Plans and implements logistics for executive level internal and external events.
  • Provides guidance for less experienced employees. Works under limited supervision.

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at the Long Beach location.

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee ​

Basic Qualifications (Required Skill/Experience):

  • Effective time management, communication, and organizational skills
  • Experience and/or the ability to work with sensitive information, safeguarding confidential information

Preferred Qualifications (Desired Skills/Experience):

  • Experience coordinating and processing travel arrangements
  • Experience generating expenses reports and assists in reconciling corporate card charges
  • Ability to build an effective network of resources to assist with responsibilities as needed
  • Ability to plan and implement logistics to coordinate events and meetings
  • Ability to review data sets and prepare reports, presentations, and flow charts

Typical Education/Experience: 

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.) preferred but not required.

Relocation

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

“At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations. 

Summary pay range: $68,850.00-$93,150.00

Applications for this position will be accepted through February 3, 2025

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation:

No relocation available

Export Control Requirement:

U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Experience Level:

Individual Contributor - D

Job Type:

Regular

Job Code:

UAMLID (U06)

Equal Employment Opportunity:

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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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    Organisation: 
    Boeing